Provide exceptional customer service and administrative support to ensure efficient operation of office, to include, but not limited to:

• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Electronic and hard-copy filing; maintain organization of the virtual tax preparation files
• Clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Assisting with the preparation of client tax packages
• Assisting with marketing and the positive promotion of the company, to include assisting with company branding as required.
• Scheduling office meetings; maintain office calendar
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Support team by performing tasks related to organization and strong communication.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Purchasing office supplies, equipment, and furniture.
• Contributes to team effort by accomplishing related results as needed.
• Must be familiar with tax preparation service and be willing to learn the software associated with JBI Tax Service.
• Work with organization's accounting department to prepare tax filings and monitor tax-related expenses. Your job duties include reviewing tax returns, performing basic administrative work, and ensuring filing deadlines are understood and met.
• Performing other relevant duties when needed.
Currently hiring for both full and part-time positions. Offering flexible work hours, wellness benefits, on the job tax preparation training and notary certification. Also offering mileage reimbursement for travel related to the execution of job duties.
Administrative Assistant Skills and Qualifications:
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Finance Comprehension